E-mail Templates: New Fax Received (Microsoft Fax Service)

New Fax Received (Microsoft Fax Service) template is used with Route through e-mail Incoming Routing Method (Microsoft Fax) when forwarding received faxes to e-mail recipients. To modify this template, select New Fax Received (Microsoft Fax Service) from the Select Template drop-down list. To use default template, check Use Default Template box.

E-mail Subject (New Fax Received)

E-mail Subject.

E-mail Body

Content of the e-mail.

Insert a variable

Use this button to insert a variable in the text box on the left. To insert a variable into the text, place the cursor in the desired location (or select text segment that you want to replace), press the button and then select a variable from the drop-down menu. Please note that each text box has its own Insert a variable button, which is located to the right of the text box.

Date and time formats

Select the locale (region and language) to specify how to display date and time values for the current template. An example of the formatting for the current selection is shown below under Example. This selection affects the display of date and time values defined by the following variables: %StartTime%, %EndTime%. By default, the date and time is formatted in accordance with operating system settings.

Use default date and time formats that match Windows display language

Click this button to select date and time formats that match Windows display language (for the current user).

The following variables can be used with New Fax Received (Microsoft Fax Service) template (replaced by actual data):

• %CallerID%. The telephone number of the calling device.

• %CalledNumber%. The telephone number of the called party (DID).

• %RemoteFaxID%. The Transmitting Subscriber ID (TSID) received from the fax sender.
• %LocalFaxID%. The Called Subscriber ID (CSID) that identifies you as a fax recipient, sent to the fax sender.
• %StartTime%. The starting time for the fax job that received the fax document.
• %EndTime%. The ending time for the fax job that received the fax document.
• %Duration%. The total time that elapses between the beginning of fax reception and the end of fax reception.
• %PagesReceived%. The number of pages in the received fax document.
• %DeviceName%. The name of the device that received the fax document. Example: Fax Voip 14.4K TAPI Voice-Fax Modem #2.
• %FaxMessageID%. The unique number that identifies the fax job that received the fax document.
• %ComputerName%. The name of the computer where Fax Voip T.38 Modem installed.
• %RemoteFaxIDOrCallerID%. The mechanism for replacement is as follows: equivalent to %RemoteFaxID% if sender’s Fax ID is not an empty string; otherwise equivalent to %CallerID% if CallerID is not an empty string; otherwise unknown sender string.
• %CallerIDOrRemoteFaxID%. The mechanism for replacement is as follows: equivalent to %CallerID% if CallerID is not an empty string; otherwise equivalent to %RemoteFaxID% if sender’s Fax ID is not an empty string; otherwise unknown sender string.
• %CallerIDAndRemoteFaxID%. The mechanism for replacement is as follows: equivalent to %CallerID% (%RemoteFaxID%) if both CallerID and sender’s Fax ID are not empty strings; otherwise equivalent to %CallerID% if CallerID is not an empty string; otherwise equivalent to %RemoteFaxID% if sender’s Fax ID is not an empty string; otherwise unknown sender string. Example: 19012223344 ( (901) 222-3344).

Notes

• When using the Route through e-mail Incoming Routing Method (Microsoft Fax), you can create personalized e-mail templates of this type for different rules, see in the E-mail Templates Settings (Route through e-mail, Microsoft Fax) chapter of this user manual.
• For common information on e-mail templates, see E-mail Templates chapter.