The so-called Mail to Fax rules allow you to customize the behavior of the Mail to Fax function, depending on the sender's e-mail address. The maximum supported number of Mail to Fax rules is not limited.

Fax Voip FSP always checks Mail to Fax rules, starting with the rule # 1. If the e-mail address matches the pattern, specified in the rule, then all subsequent rules are ignored. For example, if rule # 1 applies for all e-mail addresses ('E-mail' = *@*), then other rules # 2, # 3, etc. never be able to work under any conditions. If there is no one rule that matches the sender's e-mail address, the default Mail to Fax Settings will be applied.

The rule can be applied to:

• single e-mail address
• group of e-mails with specified domain part
• all e-mail addresses

There are two types of rules:

• Allow. Rules that allow the using of Mail to Fax functionality for the specified e-mail address(es).
• Deny. Rules that deny the using of Mail to Fax functionality for the specified e-mail address(es).

The following Mail to Fax Settings can be set or overridden by the Mail to Fax rules:

• Dialing Rules
• Delivery notification to user e-mail address
• File types that can be used as e-mail attachments
• Cover Pages
• Sender Information
• Fax Priority and Schedule
• E-mail Templates: Fax successfully sent, Failed to send a fax, Failed to create fax job

Customization rules (Mail to Fax) table contains the following information:

Rule

Unique number of the current rule.

E-mail

Specifies the e-mail address pattern for which the rule applies.

Allow

Specifies whether the rule allow or deny the using of Mail to Fax functionality for the specified e-mail address(es).

Dialing Rules

Specifies whether custom or default Mail to Fax settings are used for Dialing Rules.

Receipts

Specifies whether custom or default Mail to Fax settings are used for fax delivery notifications.

Attachments

Specifies whether custom or default Mail to Fax settings are used for e-mail attachments.

Cover Pages

Specifies whether custom or default Mail to Fax settings are used for Cover Pages.

Sender Info

Specifies whether custom or default Mail to Fax settings are used for Sender Information.

Schedule

Specifies whether custom or default Mail to Fax settings are used for fax priority and schedule.

E-mail Templates

Specifies whether custom or default settings are used for E-mail Templates.

The following commands are available in the Mail to Fax Contextual Tab of the Ribbon:

Mail to Fax Rules

New (Ctrl + N)

Click to create new Mail to Fax rule.

Copy (Ctrl + C)

Click to create a copy of the selected Mail to Fax rule. Can be useful when creating a large number of similar rules. To edit newly created rule, select it and use Edit command.

Edit (Ctrl + E)

Click to edit Mail to Fax rule. One of the entries should be selected. Alternatively you can double-click the selected entry.

Delete (Del)

Click to delete one or more Mail to Fax rules. One or more entries should be selected.

Delete (Del)

Click to delete one or more Mail to Fax rules. One or more entries should be selected.

Delete All

Click to delete all rules in the list.

Move

Use the commands below to change preference order for different Mail to Fax rules. One of the entries should be selected.

Move Up (Ctrl + U)

Move the selected rule up.

Move Down (Ctrl + D)

Move the selected rule down.

Select

Select All (Ctrl + A)

Click to select all the entries in the list.

Select None (Ctrl + O)

Click to unselect all the entries in the list.

Invert Selection (Ctrl + I)

Click to invert the selected entries in the list.

Most of the commands placed on the Mail to Fax Contextual Tab are also available from the context menu of the list.