Format Settings (E-mail Delivery Receipts)

Format Settings

Fax Delivery Format

In this area, you can specify whether a copy of the fax should be attached to the e-mail message and select the file format for the attached faxes to be used with the current rule.

Attach a copy of the sent fax in the following format:

Check this box to attach a copy of the fax to the e-mail message. Select the file format in which you want to receive a copy of the fax. Can be TIFF, PDF or SFF.

Filename Template

In this area, you can specify filename template for the attached faxes.

Use Default Template (FAX...)

Select this option to use default filename template with the current rule. When specifying the default filename template, the fax attachment name is FAX.tif, FAX.pdf or FAX.sff (depending on the selected format).

Use Custom Template:

Select this option to specify custom filename template in the text box below. Filename template may contain arbitrary text, as well as so-called %variables% that are replaced by actual data (e.g. %RecipientFaxNumber%, %StartTime%, %PagesTransferred% etc.). Filename template can not contain any of the following characters: \ / : * ? " < > | ; An example of file name for the current filename template (taking into account the selected date and time formats) is shown below under Example.

Insert a variable

Use this button to insert a variable in the text box on the left, where the custom filename template is specified. To insert a variable into the text, place the cursor in the desired location (or select text segment that you want to replace), press the button and then select a variable from the drop-down menu.

The following variables can be used with custom filename template (replaced by actual data):

• %RecipientFaxNumber%. The fax number of the recipient.
• %RecipientName%. The name of the recipient.
• %DocumentName%. The user-friendly name to display for the fax document. If the fax is generated by the Mail to Fax function, this is the original name of sender document including file extension. When sending multiple documents, they are comma separated. When sending a fax consisting only of a cover page, replaced with an empty string. When sending a fax in the usual way (from the Windows Fax and Scan software), can be constantly replaced by the pointless string (e. g. 'Test Fax'), due to errors in the Microsoft Fax software.
• %Subject%. Contains the contents of the subject field on the cover page of the fax.
• %PagesTotal%. The total number of pages in the fax.
• %RemoteFaxID%. The Called Subscriber ID (CSID) received from the fax recipient. The CSID usually consists of the recipient's fax number and business name.
• %LocalFaxID%. The transmitting station identifier (TSID) that was actually transmitted to the recipient. Depending on the fax server settings, it can be the same as TSID specified in the Sender Information, or it is specified by the settings of the fax device that was used for fax transmission, see also in the Configure Fax Station ID and Fax Headline chapter of this user manual.
• %SubmissionTime%. The time that the fax was submitted for processing.
• %OriginalScheduledTime%. The time that the fax was originally scheduled for transmission.
• %StartTime%. The time that the fax began transmitting.
• %EndTime%. The time that the fax completed transmission.
• %Duration%. The duration of the fax transmission.
• %Retries%. In the case of a successfully sent fax, the number of times that the fax service attempted to transmit an outgoing fax after the initial transmission attempt failed. In the case of failed fax delivery, the number of times that the fax service attempted to transmit an outgoing fax. The total number of possible retries depends on the limit set.
• %PagesTransferred%. The number of successfully sent fax pages.
• %DeviceName%. The name of the device on which the fax message was transmitted. Example: Fax Voip Line 2.
• %Status%. Operation completion code. Examples: OK (in the case of a successful fax sending), NO_ANSWER, BUSY.
• %FaxMessageID%. The unique identifier for the outbound fax.
• %FaxAccount%. The name of the computer user account (fax account) who submitted the fax job.

Format

Select the locale (region and language) to specify how to display date and time values for the current filename template. This selection affects the display of date and time values defined by the following variables: %SubmissionTime%, %OriginalScheduledTime%, %StartTime%, %EndTime%. By default, the date and time is formatted in accordance with operating system settings.

Use default date and time formats that match Windows display language

Click this button to select date and time formats that match Windows display language (for the current user).

Date

Check this box to use the date part of DateTime value. Select date format from the drop-down list. Available date formats depend on the selected locale (region and language). Slashes ' / ' that cannot be used in file names are replaced with dashes ' - '. An example of the formatting for the current selection is shown on the right under Example.

Time

Check this box to use the time part of DateTime value. Select time format from the drop-down list. Available time formats depend on the selected locale (region and language). Colon characters ' : ' that cannot be used in file names are replaced with dashes ' - '. An example of the formatting for the current selection is shown on the right under Example.

Example

An example of file name for the current filename template (taking into account the selected date and time formats, as well as the selected fax format).

Notes

• When using CDO.Message method for sending e-mail messages (see more details in the SMTP Settings chapter) and the presence of unicode characters in the name of the attached file (usually when using a non-standard locale to format date and time), these characters can be replaced by underlining ' _ '. To fix the problem, use SecureSmtpClient or System.Net.Mail method for sending e-mail messages.