Store in a folder Outgoing Fax Routing Method
When sending faxes, you can configure Store in a folder Outgoing Routing Method to copy outgoing faxes to specified local or network folders. Depending on the recipient's fax number, the name of the computer user account who submitted the fax job, and the success or failure of sending the fax, outgoing fax can be routed to different folders.
The behavior is defined by the so-called rules. Fax Voip FSP always checks Store in a folder rules, starting with the rule # 1. The fax will be routed according to the first rule, which satisfies the specified conditions. All other rules are ignored. For example, if rule # 1 applies for all outgoing faxes ('Fax Number' = .*; 'Account' = .*; 'OK' = yes; 'Failed' = yes), then other rules # 2, # 3, etc. applied to outgoing faxes never be able to work under any conditions.
Every rule can be enabled or disabled. If the rule is disabled, Fax Voip FSP takes this rule into account (as in the case of enabled) but does not copy faxes to the specified folders. This can be used to temporarily disable store in a folder procedure for specified recipient's fax number or fax account.
To store outgoing fax in the specified folder, you must:
Outgoing fax can be routed to one or more local or network folders. The format for saving outgoing faxes can be TIFF, PDF or SFF.
The maximum supported number of Store in a folder rules is specified by the current license. The rules that can not be used in the current configuration of the program are always highlighted in red and ignored.
To view Store in a folder outgoing fax routing method log, use Enable Outgoing Routing Methods debug logging option, see more details in the Outgoing Routing Methods Logs chapter of this user manual.
Store outgoing faxes in a folder table contains the following information:
Rule
Unique number of the current rule.
Fax Number
Specifies the recipient's fax number pattern for which the rule applies.
Account
Specifies the name of the computer user account (fax account) who submitted the fax job for which the current rule applies. The rule can be applied to single fax account or to all fax accounts.
OK
Specifies whether the rule applies for successfully sent faxes.
Failed
Specifies whether the rule applies for failed fax sending.
Enabled
Specifies whether store in a folder procedure enabled or disabled. If the rule is disabled, Fax Voip FSP takes this rule into account (as in the case of enabled) but does not copy faxes to the specified folders. This can be used to temporarily disable store in a folder procedure for specified recipient's fax number or fax account.
Store in Folder
Displays folders locations for storing copies of outgoing faxes.
Format
Specifies the format for saving outgoing faxes. Can be TIFF, PDF or SFF.
Filename Template
Specifies the custom filename template to be used when copying outgoing faxes to the specified folder(s). When specifying the default filename template, file names are generated based on the current date and time, and also random value.
The following commands are available in the Store in a folder Contextual Tab of the Ribbon:
Click to create new Store in a folder rule.
Click to create a copy of the selected Store in a folder rule. Can be useful when creating a large number of similar rules. To edit newly created rule, select it and use Edit command.
Click to edit Store in a folder rule. One of the entries should be selected. Alternatively you can double-click the selected entry.
Click to delete one or more Store in a folder rules. One or more entries should be selected.
Click to delete one or more Store in a folder rules. One or more entries should be selected.
Click to delete all rules in the list.
Click to enable the selected rule(s).
Click to disable the selected rule(s). If the rule is disabled, Fax Voip FSP takes this rule into account (as in the case of enabled) but does not copy faxes to the specified folders. This can be used to temporarily disable store in a folder procedure for specified recipient's fax number or fax account.
Move the selected rule up.
Move the selected rule down.
Click to select all the entries in the list.
Click to unselect all the entries in the list.
Click to invert the selected entries in the list.
Most of the commands placed on the Store in a folder Contextual Tab are also available from the context menu of the list.