Format Settings (Store in a folder)

Format Settings

Format for saving incoming faxes

In this area, you can specify fax format that you want to use with the current rule.

Save incoming faxes in the following format

Select the fax format, that you want to use with the current rule. The incoming faxes can be stored in the TIFF, PDF or SFF format.

Filename Template

In this area, you can specify filename template to be used when copying received faxes to the specified folder(s).

Use Default Template

Select this option to use default filename template with the current rule. When specifying the default filename template, file names are generated based on the current date and time, and also random value.

Use Custom Template:

Select this option to specify custom filename template in the text box below. Filename template may contain arbitrary text, as well as so-called %variables% that are replaced by actual data (e.g. %CallerID%, %StartTime%, %PagesReceived% etc.). Filename template can not contain any of the following characters: \ / : * ? " < > | ; An example of file name for the current filename template (taking into account the selected date and time formats) is shown below under Example.

Insert a variable

Use this button to insert a variable in the text box on the left, where the custom filename template is specified. To insert a variable into the text, place the cursor in the desired location (or select text segment that you want to replace), press the button and then select a variable from the drop-down menu.

The following variables can be used with custom filename template (replaced by actual data):

• %CallerID%. The telephone number of the calling device.
• %CalledNumber%. The telephone number of the called party (DID).
• %RemoteFaxID%. The Transmitting Subscriber ID (TSID) received from the fax sender.
• %LocalFaxID%. The Called Subscriber ID (CSID) that identifies you as a fax recipient, sent to the fax sender.
• %StartTime%. The starting time for the fax job that received the fax document.
• %EndTime%. The ending time for the fax job that received the fax document.
• %Duration%. The total time that elapses between the beginning of fax reception and the end of fax reception.
• %PagesReceived%. The number of pages in the received fax document.
• %DeviceName%. The name of the device that received the fax document. Example: Fax Voip Line 2.
• %FaxMessageID%. The unique number that identifies the fax job that received the fax document.

Format

Select the locale (region and language) to specify how to display date and time values for the current filename template. This selection affects the display of date and time values defined by the following variables: %StartTime%, %EndTime%. By default, the date and time is formatted in accordance with operating system settings.

Use default date and time formats that match Windows display language

Click this button to select date and time formats that match Windows display language (for the current user).

Date

Check this box to use the date part of DateTime value. Select date format from the drop-down list. Available date formats depend on the selected locale (region and language). Slashes ' / ' that cannot be used in file names are replaced with dashes ' - '. An example of the formatting for the current selection is shown on the right under Example.

Time

Check this box to use the time part of DateTime value. Select time format from the drop-down list. Available time formats depend on the selected locale (region and language). Colon characters ' : ' that cannot be used in file names are replaced with dashes ' - '. An example of the formatting for the current selection is shown on the right under Example.

Example

An example of file name for the current filename template (taking into account the selected date and time formats, as well as the selected fax format).

Notes

• When generating identical file names (for example, when specifying custom filename template without using %variables%), a sequential number is added to the file name. For example, if the filename template is 'FAX' and the fax format is 'PDF', faxes will be copied to the specified folder(s) with the following names: FAX.pdf, FAX (2).pdf, FAX (3).pdf ....